CYENS Centre of Excellence (“CYENS”, “us,” or “we”) are committed to respecting your privacy and protecting your personal data. We define personal data broadly as information that directly identifies an individual or that makes an individual identifiable when combined with other information.
This Exhibitions, Conferences and Events Participation Privacy Notice (“Privacy Notice”) describes how we handle and protect your personal data in connection with CYENS’s processes. In case of a conflict between this Privacy Notice and applicable law, applicable law will govern.
This Privacy Notice only applies to the personal data of those who provide their information to participate either as exhibitors, speakers, instructors or volunteers in Exhibitions, Conferences and Events organized by CYENS. This personal data is submitted directly to CYENS through either an online application or registration process and/or through other communication.
This Privacy Notice does not apply to the personal data of our employees, partners, clients, vendors or any other person from whom CYENS collects personal data for other purposes.
At CYENS we take your privacy seriously and are committed to ensuring that your personal data is protected in accordance with the EU General Data Protection Regulation (GDPR) and other local data protection laws and used in line with your expectations.
By submitting your personal data to us, you acknowledge that:
We collect different types of Personal Data in different ways:
Personal Data is collected and processed solely for the purposes and in the contexts described in this Privacy Notice. Any processing of Personal Data by us will have a lawful basis (such as consent, the performance of a contract or legal obligation, or the pursuit of a legitimate interest) as required under the GDPR or any other applicable legislation.
In order to ensure that we are meeting our responsibilities and duties as an organizer, we collect, process, and maintain different types of Personal Data in regard to those individuals who seek to participate in those events, including, but not limited to:
We may also collect certain demographic data that qualifies as sensitive personal data, such as race, ethnicity, sexual orientation, and disability to help us understand the diversity of our audience. When collected, this sensitive personal data is generally done so on a voluntary consensual basis.
If we ask you to provide any other personal data not described above, then the personal data we will ask you to provide, and the reasons why we ask you to provide it, will be made clear to you at the point we collect it. If we ask you to provide personal data that we consider to be mandatory for us to perform the purpose for which the data was originally collected, we will inform you of such at the time of collection. In addition, we will also inform you of the consequences for not providing us with the mandatory personal data.
We collect and use your personal data for legitimate human resources and business management reasons, including:
We may also use your personal data for CYENS analytics purposes, including in aggregated/pseudonymized form, to improve our participants selection process and augment our ability to attract successful ones.
Our processing of your personal data for the purposes mentioned above is based:
Except to the extent necessary to accomplish the CYENS uses and purposes described in this Privacy Notice, we do not disclose your personal data to third parties. We do not otherwise share or sell your personal data to third parties.
CYENS retains personal data, as necessary, for the duration of the relevant business relationship.
We employ organizational and technical security measures to protect your Personal Data, such as limiting access to your Personal Data, secured networks, and encryption. We ensure that your Personal Data is protected against unauthorized access, disclosure, or destruction by utilizing practices that are consistent with standards in the industry to protect your privacy.
Please note, however, that no system involving the transmission of information via the Internet or the electronic storage of data is completely secure, no matter what reasonable security measures are taken. Although we take the protection and storage of your Personal Data very seriously, and we take all reasonable steps to protect your Personal Data, we cannot be responsible for data breaches that occur outside of our reasonable control. We will, however, follow all applicable laws in the event a data breach occurs, including taking reasonable measures to mitigate any harm as well as notifying you of such breaches as soon as possible.
As data subjects, Employees are entitled to exercise the rights set out in the GDPR and domestic data protection legislation. The GDPR provides that data subjects have, subject to certain conditions and limits:
These rights may be limited, for example, if fulfilling your request would reveal personal data about another individual, or if you ask us to delete personal data which we are required by law to keep or which we need to defend claims against us.
If we process your personal data in reliance upon your consent, you can contact us at any time to withdraw your consent.
To exercise any of these rights, please contact us by using the contact details under the “Contact Information” heading below.
We will respond to such requests in accordance with the requirements GDPR and privacy laws. Please note that in order to fulfil your request, we may need you to provide certain personal data to verify your identity. Depending upon GDPR and privacy law, individuals may also designate an authorized agent to exercise these rights on their behalf.
The data subjects are entitled to file a complaint with a Supervisory Authority.
To ask questions or comment about this Employee Privacy Notice and our privacy practices or if you need to update, change, or remove your personal data or exercise any other rights,
Via Email: email@example.com
Via Mail: CYENS Centre of Excellence, Dimarchias Square 23, 1016 Nicosia, Cyprus
Via phone: +357 757474